Requests for forms, letters, or plans
Fees are charged to help cover the significant costs of processing and completing the Request, including both administrative and medical work.
An appointment may be required if the doctor determines the Request is more complex.
Medical Authorisation letter or form ($35)
Requests needing your provider’s check and authorisation in a form or brief letter regarding medications and management plans:
Medication Letter for Customs & overseas travel.
Webster Packs instructions.
Letter to support a request for compounding of a medication.
Authorisation for early dispensing of a script repeat.
Care’s Allowance with an eligible diagnosis.
Asthma Management Plan.
Allergy Action Plan.
Seizure Management Plans & Seizure Management Plans with Midazolam.
This Plan form can be completed by a parent or guardian (without specialist paediatrician or neurology input) where the seizure is managed by standard seizure first aid and midazolam is NOT prescribed.
The specialist paediatrician, neurologist or neurology nurse consultant section must be completed where
• Midazolam has been prescribed for any seizure type (an Emergency Medication Management Plan must be completed)
• Any seizure type requires a non-standard first aid response
• The Parent or guardian requires support to complete this form (their GP can provide this support)
Seizure management plans that are modified, overwritten or illegible will NOT be used.
Please check to see if your doctor is required to complete the Seizure Management Plan as the processing of the Request is billed regardless of whether the form is provided.
Schools are not permitted to exclude children from attendance for medical reasons.
Other documents, letters, forms: requests for any document (letter, form, report for another purpose) that is additional to letters or documents generally provided in relation to a consultation, and that can be done without further consultation, are billed a minimum of $35 per requested document.
Form or letter requiring Medical assessment, opinion, report, advice of need or eligibility or current management: minimum charge $40
Medication Purpose -Letter or Form for the NDIS ($40)
The NDIS is not able to require that a form be completed, and a letter may be provided to you to give to the NDIS; however, if the medication is not being administered by NDIS-funded service providers, then no formal letter or other response is required urgently and can be done routinely at the next appointment.
It is not clear that the NDIS has any ethical or legal right to intervene in management decisions made by parents and their child’s doctor unless medication is to be administered by an NDIS-funded provider. Medical doctors have a fundamental and primary duty, in law and ethics, in all situations, to act in the best interests of each of their patients. Your child’s paediatrician has consulted with you to formulate a medication plan that is, in their view, in the best interests of your child and has proceeded only with agreement from you, also intending, in all likelihood, to do so in your child's best interests.
The following forms and letters generally require an appointment:
If your provider is happy to consider providing these without an appointment, the minimum fee will be $40, but additional charges are likely.
Centrelink Carer’s Payment Form
Carer’s Allowance without an eligible diagnosis
Letters of support, an explanation, a report or recommendations for school, the NDIS, or another third party. Please provide details about the purpose of the form or letter and any needed information to allow your doctor to fully understand and quickly provide your request without further consultation.
Additional charges:
The above fees are the minimum charge. If additional work is needed to manage the request, this will generally be billed. Your provider will issue an invoice at their discretion to cover the time needed at a rate of around $40 per 5 minutes for the doctor’s additional work (see their Fee Schedule for the specific rate). Provision of documents by Prosper Paediatrics related to administrative or billing matters will be invoiced at the rate of $15 per 5 minutes.
Please allow us to manage your request as efficiently and cost-effectively as possible by carefully reading the provided information, submitting the form, and working with us through our streamlined procedure.
Urgent Requests are billed an extra $35.
A request is urgent if you require the form, letter or plan within 5 business days or before your provider’s next clinic day, whichever is later.
Urgent provision within this time frame may not be possible, despite the best efforts and additional work of the administrative staff and your doctor. The providers' usual clinic days are listed on their webpage; however, they may be on leave. If urgent, one of the associated paediatricians may complete the Request on behalf of your usual doctor as a locum. Please advise us if you do not consent to this.
A minimum charge of $20 for post or courier:
Letters, forms or Plans are normally emailed. If you require these to be posted, an additional $20.00 charge applies for posting with a standard envelope; additional postage/courier costs may be charged for larger packages, printing, paper, compilation work, registered or express postage, or other courier or associated costs.
How to make the Request
Please use the Request Form below and settle the invoice.
Once the invoice is paid, your doctor then completes the request. They will send the document to you by email unless they decide an appointment will be needed.
The fee must be paid to proceed with the Request.
Please phone to make the payment, or email a copy of your bank’s remittance advice to show the payment. We will send a receipt.
If an appointment is required, your doctor may, at their discretion, adjust the appointment fee in light of the Request Fee already paid.
Your GP can normally complete these Medication Forms and Letters. Check with them to see if they are happy to do so.